Privacy Policy

Data Protection Policy for Hampshire Farmers’ Markets Limited

Policy Statement

Hampshire Farmers’ Markets Limited (HFM) is committed to a policy of protecting the rights and privacy of HFM members, HFM Directors, HFM staff and volunteers in accordance with data protection law.

Legal Requirements

HFM needs to gather and use certain information about individuals. These can include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.  This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.

In certain circumstances, the Data Protection Act allows data to be disclosed to law enforcement agencies without the consent of the data subject.

Personal Data Collected

We do not collect personal information in order  for you to access information on the HFM website.

If you want to express an interest in becoming a member of HFM we will need you to supply the following personal information: Name, Email Address, Telephone Number, Business Name as well a description of your business and a summary of your products.

You can signup to receive weekly copies of the HFM email newsletter, which is distributed by Mailchimp, using the website form. If you wish to stop receiving the HFM Newsletter you should use the “Unsubscribe” link at the bottom of each newsletter or email David Woodroofe at requesting that you are unsubscribed.

Data Usage

We require this information to understand your needs and in particular for the following reasons:

  • Provision of any service(s) requested
  • Dealing with enquiries or requests for information
  • Maintaining records for administrative purposes

Data Storage

The data stored will be held within the HFM office. No unauthorised person shall have access to the data held within this office. HFM uses and operates standard secure data networks protected by industry standard firewall and password protection systems. 

Data used for marketing purposes, including website material, will be agreed with the individual in the first instance. If requested, HFM must remove the individual’s data from the HFM website immediately.

The data considered redundant will be appropriately destroyed, whether held as a hard copy or electronically.

Data Protection Principles

HFM will ensure that the data held are adequate, relevant and not excessive.

HFM will make amendments to data as soon as possible following notifications from the individual, ensuring data are accurate and up-to-date.

HFM will discourage the retention of data for longer than is required.

Data will be held in as few places as necessary and authorised personnel should not make unnecessary data sets.

Data will not be shared informally by HFM.

Subject Access Requests

Individuals have the right to request copies of all information held by HFM. We would ask that Subject Access Requests are made in writing or emailed to David Woodroofe at


The HFM website uses Google Analytics which allow HFM to recognise and count the number of visitors and to see how they move around the site when they are using it. This helps HFM to improve the way their website works, for example by making sure users are finding what they need easily.

This information is held by Google on their servers, HFM can access that information and while it shows the activity on their website they cannot identify individuals.

If you wish to view the HFM website without Google Analytics please click on this link for more information.

For more information about the cookies used by Google Analytics please click on this link.


If you want to make a compliant about the way HFM is processing your data, you can contact David Woodroofe via email at Or the Information Commissioner’s Office at

This privacy policy is effective from May 2018.

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