Privacy Policy

Data Protection Policy for Hampshire Farmers’ Markets Limited

Policy Statement

Hampshire Farmers’ Markets Limited (HFM) is committed to a policy of protecting the rights and privacy of HFM members, HFM Directors, HFM staff and volunteers in accordance with The Data Protection Act 1998. Any breach of the Data Protection Act 1998 is considered to be an offence.

Legal Requirements

Data are protected by the Data Protection Act 1998, which came into effect on 1 March 2000. Its purpose is to protect the rights and privacy of individuals and to ensure that personal data are not held without their knowledge.

The Act requires us to register the fact that we hold personal data and to acknowledge the right of “subject access” – whereby the individual has the right to copy their own data held by HFM.

In certain circumstances, the Data Protection Act allows data to be disclosed to law enforcement agencies without the consent of the data subject.

Data Storage

The data stored will be held within the HFM office under lock and key. No unauthorised person shall have access to the data held within this office.

Data used for marketing purposes, including website material, will be agreed with the individual in the first instance. If requested, HFM must remove the individual’s data from the HFM website immediately.

The data considered redundant will be appropriately destroyed, whether held as a hard copy or electronically.

Data Protection Principles

HFM will ensure that the data held are adequate, relevant and not excessive.

HFM will make amendments to data as soon as possible following notifications from the individual, ensuring data are accurate and up-to-date.

HFM will discourage the retention of data for longer than is required.

Data will be held in as few places as necessary and authorised personnel should not make unnecessary data sets.

An individual’s financial data will be minimal, held in a locked cabinet, and will only be accessed by authorised personnel.

Data will not be shared informally by HFM.

Subject Access

Individuals have the right to:

  • Copy their data held by HFM
  • Prevent the processing of their data for marketing purposes
  • Removal and correction of any data held about them


This website uses traffic log cookies to identify which pages are being used most frequently, and this information is used in statistical analysis. The website also uses cookies to help improve your experience by remembering your preferences and tailoring content accordingly.

Most web browsers automatically accept ‘cookies’ but you can modify your browser setting to decline cookies at any time, if you prefer. For more information please visit

If you believe any information held on you is incorrect or incomplete, please email as soon as possible to Any inaccuracies will be corrected as soon as possible.

This privacy policy is effective from April 2016.